The Studio Coordinator under the supervision of the Managing Director and the CFO, performs a variety of reception and administration functions for the studio, including word-processing, scheduling, travel arrangements, organizing meeting and events, and general assistance with the daily operations of the studio. The successful candidate will be soley responsible for maintaining smooth operations at a satellite office, and will provide admin back up support at the main office.
Key contribution areas:
• Liaise with other functions, outside agencies, vendors, contractors etc. regarding office administration matters pertaining to the daily operations of the studio in a professional, timely manner.
• Perform reception duties
• Answer phones and personal inquiries. Provide information and referrals to employees and general public, as required.
• Maintain/update designated files and record systems.
• Research and compile data and information in various formats.
• Handle shipping and receiving.
• Coordinate, order and distribute/store office supplies and ensure appropriate billing.
• Oversee maintenance of office equipment (copier, fax, telephones and postage machine).
• Organize and maintain filing, mail and faxing all outgoing documents.
• Liaise with building managers for routine office maintenance issues.
• Display and archive magazine articles about the company.
• Maintain studio library of books, games and other media.
• Draft, maintain and provide letters, reports, forms, presentations and other materials utilizing Microsoft Office products, such as Word, Excel, Power Point etc.
• Coordinating company-sponsored social events and similar functions.
• Arrange meetings, book and prepare meeting rooms and provide/arrange hospitality for publishers etc.
• Update studio directory with current contact information.
• Maintain daily cleanliness of meeting rooms and kitchen. Ensure refrigerator is stocked with dairy and soft drinks.
• Provide administrative assistance to production staff during crunch times (includes staying late to ensure proper distribution of catered meals).
• Coordinate office maintenance and cleaning.
• Serve as a source of information to staff on office activities.
• Perform additional functions incidential to all office activities and studio events.
Experience, Skills and Abilities:
• 2-3 years work experience in an administration role in a high tech or new media organization.
• Excellent organizationl, time management and priortization skills including the ability to multi-task with competing priorities.
• Exceptional interpersonal and communication skills (both verbal and written) are required.
• Excellent computer skills, particularly using MS Office: Word, Excel, Power Point, Project, Outlook and database programs.
• Extremely high attention to detail and follow up skills.
• Efficient keyboarding skills.
• Efficient problem solving skills.
• Ability to balance conflicting priorities with minimal supervision.
• Pleasant and friendly demeanor.
• Ability to work as a team and individually as required.
• Purchasing ordering, accounting knowledge and experience would be considered an asset.
• Some lifting may be required.
We caught your attention? Apply with your resume to jobs@slantsixgames.com.
We are excited about your interest in Slant Six Games. Please understand that due to the high volume of resumes we receive, we will only be in touch with candidates who meet our profile.